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Weekly Progress Notes April 8


JHM Coronavirus Resources:

Hospital Epidemiology and Infection Control website

Internal Resource Portal


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COVID-19 Updates

Coronavirus Testing Strategy for Admitted Nursing Home Patients

As outlined in a memo distributed on Apr. 2, all nursing home patients being admitted from the Emergency Department will be tested for COVID-19 under the following guidelines:

A. High Suspicion Patient: Rapid Test (Cepheid)

B. Low Suspicion Patient identified as a nursing home patient admitted with non COVID-19 diagnosis (stroke, fall, fracture, etc.) without COVID-19 symptoms or unable to report symptoms: Send to JHH as URGENT.


Universal Masking in Health Care Settings

Read the Apr. 7 all staff memo on universal masking from Jacky Schultz.

As of Apr. 3, all employees are required to wear a surgical, procedural or cloth face mask while working across any JHM healthcare facility. If an employee is required to have a mandatory influenza vaccination due to their work area, that employee is also required to wear a mask during the COVID-19 response. Read this memo and download this FAQ to learn more. You can also watch this video explaining the change and read guidance on cloth face masks.


PPE Conservation and Cleaning

Hospital Epidemiology and Infection Control is clarifying its guidance on the conservation and cleaning of personal protective equipment (PPE). For example, N95 respirators may be reused as long as they are worn under a full-length face shield. The face shield serves as a barrier that keeps respirators clean so the respirators do not need to be wiped down. Cleaning agents should not be used on N95 respirators under any circumstances. Watch a short video for detailed instructions on conserving and cleaning PPE.

You also can watch these videos about COVID-19 PPE to see proper donning and doffing for health care professionals.


Guidance Returning Home After Caring for Patients with COVID-19

We greatly appreciate the work you are doing to care for our patients, our community and each other as the spread of COVID-19 continues and want to help keep you as safe and healthy as possible — while you are at work and at home. Although there is always a small risk of transmission of COVID-19 at work or in the community, and when caring for patients with COVID-19, there are steps you can take to diminish this risk. Download this memo for infection prevention tips and strategies to help reduce the risk of transmission of COVID-19 to your family members.

If a staff member is unable to return home due to one of the factors outlined in this memo, they may request that arrangements be made to provide a hotel room near an assigned hospital site. To streamline this process, the HR Solution Center (HRSC) will handle all requests and room assignments. Staff must complete and submit the JHM COVID-19 Hotel Request Form. The form includes required information and room qualifications.

The HRSC will review all requests in conjunction with your local work site leadership for approval and room assignments based on demonstrated need. If you have any questions, contact the HR Solution Center between 7 a.m. and 5 p.m. Monday thru Friday at 443-997-5400 or 


Monitoring Staff Exposed to COVID-19 for Symptoms

As Suburban providers and staff continue to care for patients during the COVID-19 pandemic, it is important that we do all we can to prevent the spread of infection. We wanted to make you aware of a JHM telehealth program that will be used to monitor remotely the symptoms of any employee who may have had an exposure to someone diagnosed with COVID-19.

The program uses a secure mobile application from our vendor, emocha Health, which is based on technology created at The Johns Hopkins University. The program will provide an expedited, efficient way for the Occupational Health Services (OHS) team to communicate with staff members who may have had an exposure to someone confirmed with COVID-19 and to regularly monitor them for symptoms and ensure timely notification for consideration of medical evaluation and/or COVID-19 testing. Download this memo to learn how the program works.

Please also remember to continue using the Suburban Hospital Employee/Occupational Health Self-Monitoring Log.


COVID-19 Virtual Town Meeting

At your convenience, watch part 1 and part 2 of the JHM COVID-19 virtual town meeting. Paul B. Rothman, dean of the medical faculty and CEO of Johns Hopkins Medicine, Kevin W. Sowers, president of the Johns Hopkins Health System and executive vice president of Johns Hopkins Medicine, and Deborah Baker, senior vice president for nursing, share an update about where the organization stands regarding the new coronavirus, what we can expect in the coming weeks and months, the importance of social distancing, the use of personal protective equipment in clinical and nonclinical areas, and other important topics.


New COVID-ED Website

A new website has been developed to provide educational resources to train and update clinicians who are or will be caring for COVID-19 patients or are being redeployed during the pandemic. The COVID-ED portal includes learning modules, links to educational offerings, fast facts and best practice advice from colleagues.


Suburban Hospital Daily COVID-19 Critical Updates


Additional Updates and Resources



Thank You Everyone

Last week, Jacky Schultz sent a letter thanking all staff for their resilience and resolve: “Throughout the years, I have had many opportunities to be incredibly proud of our team and everything you do to care for our patients and our community. However, I have perhaps never been as proud as I am now for all of your hard work, commitment and compassion during this unprecedented time.”

Click here to read the full letter.




A Special Thank You from Suburban’s PFAC!

Suburban’s Patient and Family Advisors, who serve on the Patient and Family Advisory Council (PFAC), shared this very special message for all staff: “We would like to express our deep appreciation to all Suburban Hospital staff for your commitment to patient care during this unimaginable time. Each of us joined the PFAC knowing that Suburban is unique in its approach to patient- and family-centered care. Over the past several weeks, Suburban’s leadership team, clinicians, and staff members — nurses and physicians, lab, pharmacy, X-ray techs, respiratory therapists, social workers, housekeeping, food service, security, transport and all the others too numerous to name — have continued to step forward to ensure that Suburban Hospital maintains its pledge to the residents of the Greater Washington area. Each of us has heard sincere gratitude expressed by our friends and neighbors for your important, difficult and challenging work on the front lines of the pandemic. Thank you to every member of the Suburban Hospital team for your commitment to care for each and every patient as you work to save the lives of those who are critically ill. We are proud to be part of the Suburban family and look forward to returning to serve when circumstances allow.”

thank note



New Resiliency Center Now Open

The day treatment center has reopened as the Resiliency Center for all hospital staff and will be open 7 days a week from 11 a.m. – 10 p.m.

  • The center will have space for staff to de-stress…relax, talk, unwind and recharge.
  • It’s a place to drop-in to take 15-minute breaks away from your duties to recharge.
  • There will be healthy refreshments to nourish the body and sessions to nourish the mind and spirit.


Sessions offered throughout the day include:

  • Talk Circles (stress management)
  • Open Art Studio
  • Music Relaxation Therapy
  • Chair Yoga
  • Spirituality
  • Mindfulness Meditation
  • Brief Individual Sessions
  • Relaxation Lounge


After hours, there will be a relaxation lounge open outside of the suite in interview room #3. You also are invited to join us for a 30-minute session on Wednesday, Apr. 8 at 3 p.m. with the Healthy at Hopkins team to ask questions about how to stay productive, stress relief techniques, eating healthy and more. Copy and paste this link to join the session:

Learn more about the benefits of mindfullness meditation and download these tips for you and your families on how to manage coronavirus-related stress from child psychologist Joseph McGuire. You can download this flyer to learn about additional support services available through JHM.


Easter Food

Easter and Pesach Blessings

Passover, also called Pesach, is a major spiritual holiday on the Jewish calendar. Jews celebrate Passover as a commemoration of their liberation by God from slavery in ancient Egypt and their freedom as a nation under the leadership of Moses. The Torah states that Jews are to observe Passover for seven days, beginning on the 15th of the Jewish month Nisan. This year, Passover takes place from the evening of Wednesday, Apr. 8 through Thursday, Apr. 16. Sunday, Apr. 12,

Sunday, April 12, is Easter, one of the holiest days of the Christian calendar, commemorating the resurrection of Jesus from the dead. It is described in the New Testament as having occurred on the third day after His burial following His crucifixion by the Romans at Calvary c. 30 AD.


Easter Food

We would like to extend our blessings to the providers and families who will be celebrating these important holidays.


Easter Food

CyraCom Interpreter App Available on the Company Portal

The CyraCom Interpreter App is now available for download on the company portal. Visit to begin the download process. Click here for instructions on how to download and install the app. Please reach out to the Help Desk at 301-896-4357 if you require assistance.

Download this FAQ for more information on the JHM Qualified Bilingual Staff (QBS) Program, including how you can become a certified interpreter. For more information on the use of interpretation services at Suburban, click here.


Community Health

Suburban’s 2020 Community Health Improvement Report Now Available

Suburban Hospital’s framework for building a healthy community is deliberate and purposeful. Aligning health priorities—identified through the triannual Community Health Needs Assessment process—with the hospital’s areas of expertise and fostering cross-sector collaboration, we aim to achieve significant and lasting changes. Download the Community Health Improvement Report to learn more about our approach and anticipated impact for our community’s most pressing health needs.

In FY19, Suburban conducted 2,553 community health improvement programs, screenings, classes, seminars and activities, serving 75,062 individuals with $28,999,485 in community benefit contributions dedicated to supporting the needs of our residents. Thank you to everyone throughout the hospital who contributes so generously of their time and resources to these programs and makes this all possible!


Heart Help


How to Help

We have been experiencing an outpouring of support from our local community, who are looking for ways to provide assistance to our hospital and staff.

Suburban is operating a donation station on Tuesdays and Fridays from 11 a.m. to 3 p.m. in the McKinley Street parking lot. Security and staff will be onsite to assist with removing items from vehicles.

Click here for the list of items we are accepting and to learn more. Monetary donations are also being accepted through the Suburban Emergency Preparedness Fund webpage.

For more information, please contact or (301) 896-3971.


NHI Plasma


NIH Seeking Plasma Donations

The NIH Blood Bank is in urgent need of plasma donations from individuals who have recovered from COVID-19 infection. If you were tested and diagnosed with Coronavirus, have recovered and have not had any symptoms for at least 14 days, you may be eligible to help.

For more information on convalescent plasma donation, contact the at 301-496-1048. Learn more about eligibility and blood donation at NIH at 


NHI Plasma

Periop, Cath Lab and Sterile Processing Complete Successful Moves

Congratulations to the Suburban team on the recent—and extremely successful—Perioperative, Cath Lab and Sterile Processing Services moves into Suburban’s North Building!

The moves took place Mar. 18—23 and were completed ahead of schedule thanks to amazing teamwork and a well-coordinated effort. These moves represent not only new space, but many new processes and work flows for staff. The first cases in the ORs and Cath Labs took place on Mar. 23 and the first case in the Hybrid OR was performed on Mar. 26.


NHI Plasma

Please Respect Our Neighbors

As our practices, policies and patient mix change in this crisis, one thing remains constant: Suburban Hospital is located in a neighborhood.

While many of our neighbors have generously responded to our requests for donated supplies and food, they have also asked that we remember not to park on neighborhood streets. Please use the garage.

In addition, Suburban Hospital’s Tobacco-Free policy includes the surrounding streets as part of our campus. Employees who are observed smoking there may be subject to disciplinary action.

Thank you for showing your respect to our neighbors and neighborhood.


NHI Plasma

Notice on Upcoming CME Activities

In response to COVID-19, JHM has adjusted its approach to CME. All enduring (on demand) activities remain open and available to you through the CME website. For live activities scheduled between now and early May, please check our CME website for updated information on an activity. Click here to subscribe to the CME email list.



Click here for the April 2020 calendar on



Johns Hopkins Medicine Continuing Medical Education Series

Apr. 8: Oncology Translational Research Conference “SF3B1 Mutation in Ocular Melanoma Breast Cancer and MDS”—to be streamed online via Zoom at

Text CME Code 22754 to 443-541-5052 up to eight hours after the event.

May 26 – June 10: Summer Institute in Mental Health Research. To register and learn more, click here.



Epic Dashboard for COVID-19 Monitoring

Connect with Sibley Hospital

Connect with Surburban Hospital

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